Choosing the right flexible event space is a great first step in planning your next conference. In this article, we’ll discuss why picking the best corporate event space can make a big difference in hosting a successful conference.

Does the Venue Matter in Corporate Conference Planning?

Yes, the venue you choose really does matter in corporate conference planning, since a well-designed corporate event space will set the tone from the moment your attendees walk through the door. A great space can communicate professionalism and thoughtfulness, while a poorly chosen venue can distract from your event and even cause people to leave. If the space feels outdated or if it doesn’t offer enough flexibility, people tend to notice.

Why Choose Wintrust Sports Complex’s Flexible Event Spaces?

Here at Wintrust Sport Complex, our event spaces can adapt to a wide range of corporate conference needs, including breakout sessions, networking hours, keynote presentations, hands-on workshops, and more. 

Flexible Configurations

Different conferences have different needs. Maybe you’re looking for a space with a classroom-style setup, or maybe you need round tables for discussions or theater-style seating for speakers. In some instances, you might even need all three! At Wintrust Sports Complex, we have flexible conference configurations, and our facility layout can be customized based on your needs. 

State-Of-The-Art Technology

Our corporate event space is equipped with the latest technology, high-speed internet, and plenty of outlets so that you have everything you need to run smoothly.

Support On Site 

If you run into tech issues or problems with your setup, we offer on-site support to help you troubleshoot and provide peace of mind throughout your event. 

Centrally Located

Wintrust Sports Complex is centrally located, making it easy for your attendees to get here. This is true whether they’re local or traveling from out of town. Additionally, there is a wide range of hotels, restaurants, and attractions near our venue. 

How Wintrust Sports Complex Makes Corporate Conference Planning Easy

At Wintrust Sports Complex, our goal is to make your planning process easier, and we accomplish this in a few simple steps. 

Scheduling

Our staff will work with you to make sure the timing of your sessions, breaks, and meals flows smoothly.

Catering Options 

We offer in-house catering so that you can avoid the extra logistics of finding outside vendors. Our menus can be tweaked with ideas to fit your event’s style, whether that’s casual coffee breaks or full dinners.

Designed for Networking 

Our complex has an open layout and lounge spaces that will encourage your attendees to mingle, making networking easy and helping make your event a success.

Full Service

One of the best parts of working with us is that you don’t have to do everything alone. Our team is trained to handle the details of large events so that you can focus on your attendees. Since we have technology setups, seating, and staff already in place, you won’t be left piecing together a dozen different vendors.

What Kind of Conferences Do Our Flexible Event Spaces Support?

At Wintrust Sports Complex, our spaces can adapt to virtually any type of event. No matter the size or type, we’ll help make your event feel polished and professional.

Small Team Meetings

If you’re hosting a small team meeting, we have smaller, intimate spaces to help keep things focused.

Mid-Sized Corporate Events

We have spaces that are perfect for mid-size events like workshops or training sessions.

Large Conferences

If you need to host hundreds of people for a multi-day event, our venue can scale up with theater-style seating, breakout rooms, and plenty of space for networking.

Our Top Tips for Easy Conference Planning

Before you dive in, here are a few quick tips to make your corporate conference planning experience even smoother. 

Start Early

The best venues tend to book up quickly, especially during peak seasons. If you wait too long to secure your spot, you might find yourself scrambling for a backup option that’s not quite as good as what you would have been able to get if you started early. By locking in your dates now, you’ll not only secure the space you want, but you’ll also give yourself plenty of time to plan the details.

Set Goals

Before you start planning, it’s important to define your goals for your conference. Are you trying to bring people together to network and build relationships? If so, you’ll want a space that feels open and encourages conversation, with lounge areas or cocktail setups. Alternatively, is your focus on education and learning? In that case, you’ll likely want a classroom or theater-style arrangement. By keeping your goals in mind, you’ll be able to choose the right space and design your event accordingly. 

Communicate with the Venue Staff

One of the biggest mistakes in conference planning is trying to do everything on your own. Remember, the venue staff have hosted many events just like yours, so don’t be afraid to lean on their expertise. You can start by sharing your vision with them, asking for suggestions, and letting them guide you on what they think will work best. 

Think About Flow

It’s always important to think about how people will move throughout the day. For example, are there clear paths between breakout rooms? Is there enough time between sessions for attendees to grab coffee, check emails, or network without feeling rushed? Even small details, like the placement of the registration table or the proximity of the lunch area to the main stage, can make a difference in how well-run the event feels. 

Add In Fun Moments 

We always suggest adding in a few moments of fun or surprise. Maybe it’s a specialty coffee cart, live music during breaks, or a photo booth. These small surprises go a long way in keeping attendees engaged. 

Learn More About Conference Planning at Wintrust Sports Complex 

Ready to start planning a corporate event in Chicago? Wintrust Sports Complex’s state-of-the-art, multi-purpose sports and conference facility is conveniently located in Bedford Park, Chicago, and we welcome groups of all sizes. Contact us today to learn more about planning your next event with us.